The following provides mandatory data concerning the provider of this Website, obligations with regard to data protection, as well as other important legal references involving the Website of the Berlin Demography Days (https://www.berlindemographydays.org) as required by German law.
The provider of this Internet site within the legal meaning of the term is the registered association Max Planck Society for the Advancement of Science e.V.
Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V.
TELEPHONE: +49 (0)89 2108-0
Register of Societies and Associations
The Max Planck Society is registered in the Official Register of Societies and Associations at Berlin-Charlottenburg Local Court under the register number VR 13378 B.
The Max Planck Society is legally represented by its Board of Directors which, in turn, is represented by the President of the Society, Prof. Dr. Martin Stratmann and by Secretary General, Dr. Simone Schwanitz.
Value Added Tax Identification Number
The value added tax identification number of the Max Planck Society is DE 129517720.
The editor responsible for the contents of the website of the Max Planck Institute for Demographic Research with regard to media law is the executive director of the Max Planck Institute for Demographic Research (currently: Mikko Myrskylä, Konrad-Zuse-Str. 1, D-18057 Rostock).
The Max Planck Society is a non-profit research facility which is organized as a registered association. All of the institutes and facilities of the Max Planck Society are largely autonomous in terms of organization and research, but as a rule have no legal capacity of their own.
Foreign Language Pages
To the extent that parts of this website are offered in languages other than German, this represents a service exclusively for staff and guests of the Max Planck Society who are not proficient in German.
As the provider of contents in accordance with Section 7 Paragraph 1 of the Tele-Media Law, the Max Planck Society shall be responsible for any contents which it makes available for use in accordance with general legal provisions. The Max Planck Society makes every effort to provide timely and accurate information on this Web site. Nevertheless, errors and inaccuracies cannot be completely ruled out. Therefore, the Max Planck Society does not assume any liability for the relevance, accuracy, completeness or quality of the information provided. The Max Planck Society shall not be liable for damage of a tangible or intangible nature caused directly or indirectly through the use or failure to use the information offered and/or through the use of faulty or incomplete information unless it is verifiably culpable of intent or gross negligence. The same shall apply to any downloadable software available free of charge. The Max Planck Society reserves the right to modify, supplement, or delete any or all of the information offered on its Internet site, or to temporarily or permanently cease publication thereof without prior and separate notification.
This Internet site includes links to external pages. The respective provider shall be responsible for the contents of any linked external pages. In establishing the initial link, the Max Planck Society has reviewed the respective external content in order to determine whether such link entailed possible civil or criminal responsibility. However, a constant review of linked external pages is unreasonable without concrete reason to believe that a violation of the law may be involved. If the Max Planck Society determines such or it is pointed out by others that an external offer to which it is connected via a link entails civil or criminal responsibility, then the Max Planck Society will immediately eliminate any link to this offer. The Max Planck Society expressly dissociates itself from such contents.
We take the protection of your personal data very seriously. We process personal data gathered when visiting our websites in compliance with applicable data protection legislation. We neither publish your data nor transmit them to third parties on an unauthorized basis.
In the following section, we explain which data we record when you visit one of our websites and exactly how they are utilized:
A. General information
1. Scope of data processing
As a matter of principle, we gather and utilize users’ personal data only to the extent required to ensure the functioning of our website and of our contents and services. The gathering and utilization of our users’ personal data normally occurs after users have granted their consent. An exception occurs where data processing is legally permitted.
2. Legal basis of data processing
To the extent that permission of the affected individual is obtained for the processing of personal data, Article 6 (1) lit. a of the EU General Data Protection Regulation (GDPR) serves as the legal basis.
In the processing of personal data to fulfil a contract whose contractual party is the individual affected, Article 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing required to implement pre-contractual measures.
If processing is required to safeguard the justified interest of the MPG or a third party and the interests, basic rights and basic freedoms of the affected individual do not outweigh the first-mentioned interest, Article 6 (1) lit. f GDPR serves as the basis for such processing.
3. Data deletion and storage duration
The affected individual’s personal data are deleted or blocked as soon as the purpose of the storage ceases to apply. Storage can also occur if provided for by European or national legislators in EU regulations, acts or other legislation to which the MPG is subject. A blocking or deletion of data then occurs only if a storage period prescribed by one of the aforementioned norms expires, unless a necessity exists in relation to the further storage of the data for the arrangement of a contract or the fulfilment of a contract.
4. Contact details of the individuals responsible
The entity responsible in the meaning of the General Data Protection Regulation and other national data protection acts as well as other data protection legislation is the
Max-Planck-Gesellschaft zur Förderung der Wissenschaften e.V. (MPG)
Telephone: +49 (89) 2108-0
Contact form: https://www.mpg.de/contact/requests
5. Data Protection Officer’s contact details
The Data Protection Officer at the entity responsible is
Telephone: +49 (89) 2108-1554
C. Information We Collect
We only collect information about you if we have a reason to do so — for example, to provide our Services, to communicate with you, or to make our Services better. For the statistical data, we utilize the web analysis tools provided by WordPress.com
We collect this information from two sources: if and when you provide information to us and automatically through operating our Services. Let’s go over the information that we collect.
Information You Provide to Us
It’s probably no surprise that we collect information that you provide to us directly. Here are some examples:
- Event Registration: If you decide to join us at the Berlin Demography Days, we ask you for basic contact information such as your name, email and affiliation. The only information that is necessary for us is your email address. All other information is optional. To ensure that we are addressing you in the language you prefer, we also ask you to provide us with your preferred language.
Information We Collect Automatically
We also collect some information automatically:
- Log information: Like most online service providers, we collect information that web browsers, mobile devices, and servers typically make available, including the browser type, IP address, unique device identifiers, language preference, referring site, the date and time of access, operating system, and mobile network information. We collect log information when you use our Services — for example, when you create or make changes to your website on WordPress.com.
- Usage information: We collect information about your usage of our Services. For example, we collect information about the actions that site administrators and users perform on a site using our WordPress.com — in other words, who did what and when. We also collect information about what happens when you use our Services (e.g., page views, support document searches at en.support.wordpress.com, and other parts of our Services) along with information about your device (e.g., screen size, name of cellular network, and mobile device manufacturer). We use this information to, for example, provide our Services to you, get insights on how people use our Services so we can make our Services better, and understand and make predictions about user retention.
- Location information: We may determine the approximate location of your device from your IP address. We collect and use this information to, for example, calculate how many people visit our Services from certain geographic regions.
- Stored information: We may access information stored on your mobile device via our mobile apps. We access this stored information through your device operating system’s permissions. For example, if you give us permission to access the photographs on your mobile device’s camera roll, our Services may access the photos stored on your device when you upload a really amazing photograph of the sunrise to your website.
These data are stored in our systems’ log files. These data are not stored together with the user’s other personal data.
The legal basis for the temporary saving of data and log files is Article 6 (1) lit. f GDPR. Storage occurs in log files in order to ensure the website’s functionality. The data also help us optimize the websites, eliminate malfunctions and ensure our IT system security. Our justified interest in data processing pursuant to Article 6 (1) lit. f GDPR also lies in such purposes.
The data are deleted as soon as they are no longer required to achieve the purpose for which they were gathered. If data are gathered for the provision of the website, this is the case if the respective visit is ended. In the instance that data are stored in log files, this is the case after seven days at the latest. Storage above and beyond this period is possible. In this case, the users’ IP addresses are deleted or removed so they can no longer be allocated to the visiting client.
The recording of data for the provision of the website and the storage of data in log files is essential to operate the website. As a consequence, users do not have an option to revoke such data recording.
D. Utilization of cookies
Our website utilizes cookies. Cookies are text files stored in the Internet browser or by the Internet browser on the user’s computer system. If a user visits a website, a cookie can be stored on the user’s operating system. This cookie contains a sequence of characters enabling the browser to be clearly identified when visiting the website again.
We also utilize cookies on our website to enable users’ utilization behaviour to be analyzed. For more information on this topic, please refer to the information provided under C.
On our website, there is an option to subscribe to a newsletter free of charge. When registering for the newsletter, data from the data entry form are transmitted to us. These are generally your email address, family name and first name. We inform you about the specific processing of the data and we obtain your consent as part of the registration procedure. Reference is also made to this data-protection statement. The data are utilized exclusively to send the newsletter. We utilize Sendinblue as our email marketing tool.
The legal basis for the processing of data after registration for the newsletter by the user is the user’s consent pursuant to Article 6 (1) lit. a GDPR. The gathering of data serves to deliver the newsletter. The data are deleted as soon as they are no longer required for the purpose for which they were gathered. Accordingly, the user’s email address is stored for as long as the newsletter subscription is active. The respective user can terminate the newsletter subscription at any time.
On our websites, we offer users the option to register, entailing the entry of personal data in a data entry form. We generally gather your email address, family name and first name. We inform you about the specific processing of the data and we obtain your consent as part of the registration procedure. Reference is also made to this data protection statement.
The only information we require is your email address because we will use it to share with you the link to join the conference. Any other information is optional and is used for reporting to funding agencies and financial authorities after the event. This data will be anonymized and aggregated.
The legal basis for the processing of data is the user’s consent pursuant to Article 6 (1) lit. a GDPR. If registration serves to fulfil a contract whose contractual party is the user or to implement pre-contractual measures, the additional legal basis for the processing of data is Article 6 (1) lit. b GDPR. Registering the user is necessary to provide certain contents and services on our website or to fulfil a contract with the user or to implement pre-contractual measures. The data are deleted as soon as they are no longer required to achieve the purpose for which they were gathered. This is the case for data gathered during the registration process if registration is cancelled or modified on our websites. For the registration process to fulfil a contract or to implement pre-contractual measures, this is the case if the data are no longer required to fulfil the contract. After the contract ends, it may be necessary to continue to store the contractual partner’s personal data in order to fulfil contractual or statutory obligations.
As a user, you can cancel the registration at any time. You can have the data saved in connection with yourself modified at any time. The procedure is described in more detail in the specific registration procedure. If the data are required to fulfil a contract or to implement pre-contractual measures, early deletion of the data is possible only to the extent that no contractual or statutory obligations prevent such deletion.
H. Data transmission
The management and storage of your personal information occurs in the case of selected services
- Registering for the Newsletter subscription management
- Registering for an event
Your personal data will only be conveyed to state institutions and authorities in legally essential cases or for criminal prosecution based on attacks on our network infrastructure. The data are not transmitted to third parties for other purposes.
I. Rights of individuals affected
As an individual whose personal data are gathered as part of the aforementioned services, you have, in principle, the following rights, to the extent that no legal exceptions are applicable in individual cases:
- Information (Article 15 GDPR)
- Correction (Article 16 GDPR)
- Deletion (Article 17 (1) GDPR)
- Restriction of processing (Article 18 GDPR)
- Data transmission (Article 20 GDPR)
- Revocation of processing (Article 21 GDPR)
- Revocation of consent (Article 7 (3) GDPR)
- Right to complain to the regulator (Article 77 GDPR). For the MPG, this is the Bavarian Data Protection Authority (BayLDA), Postbox 606, 91511 Ansbach.